Healthcare Coordinator Surgery Inventory

posted on May 25, 2019

Job Description

Location: Chicago, IL

Type: Permanent


  • The Supply Chain Surgical Inventory Coordinator is responsible for planning for the ordering, receiving, storage and distribution of all supplies used in the procedural and supporting areas.
  • The Coordinator will be responsible for partnering with the clinical leadership to establish appropriate inventory levels according to the agreed upon Par levels.
  • Establish and maintaining uniformity and accuracy of inventory supplies.


  • The Operating Room Materials Coordinator is responsible for the ordering, receiving, storage and distribution of all supplies used in the Operating Room.
  • Coordinates the process of putting away inventory, determining appropriate inventory levels, coordinating with sales representatives to bring in items for specific cases, requisitioning supplies, creating purchase orders and ensuring patient charges for these items agree with purchase orders or inventory usage.
  • Works closely with the assigned clinical staff and/or surgical specialist, to set par levels in supply rooms and communicates any auto-replenishment inventory system changes.
  • Maintain adequate surgery inventory in a cost effective manner.
  • Provide support and initiate orders for alternatives during manufacturer back order situations.
  • Rotates stock inspecting for damage and expiration and arranges through purchasing for return and replacement.
  • Collaborates with Purchasing to initiate the return process for efficient and timely manner.
  • Acts as a resource for Recalls Captain for the area of responsibility and reviews any supply related Safety Event Record (SER).
  • Assists in the operational conversion process to bring new products into inventory.
  • Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others
  • Other job duties as assigned.


  • Preferred: Bachelor’s degree in Business Administration or related field.
  • A combination of education and/or experience may be considered in lieu of the degree when the experience is directly related to the functions of the job.
  • Preferred: A minimum of 3-5 years of experience in Infor-Lawson procurement functioanlity.
  • Experience in healthcare preferred.
  • Required: Must have substantial knowledge of hospital peri-operative inventory management strategies.
  • Knowledge of surgical terminology, procedures, supplies, and equipment.
  • Required: Ability to comprehend data logic and data processes.
  • Ability to employ problem solving skills
  • Required: Ability to prioritize daily work flow, as well as trouble shoot high priority situations as they arise.
  • Required: Working knowledge of personal computers and Microsoft windows OS and applications.
  • Preferred: Must be able to prioritize, organize and assess work in order to meet aggressive deadlines and cope in fast-paced environment.
  • Preferred: Excellent analytical, written and oral communication skills.
  • Ability to articulate facts and ideas clearly and concisely.
  • Demonstrated ability to analyze problems and clearly articulate potential solutions.
  • Preferred: Excellent customer service and interpersonal skills.
  • Capable of working in a diverse, multi-disciplinary team and interacting with all levels of the organization.
  • Preferred: Ability to maintain a high level of integrity and confidentiality relating to employee/patient and hospital.